Businesses have to grow they have to compete and they have to evolve to stay relevant in the market. The market trends, customer’s needs, internal processes and a lot more factors demand businesses to keep improving their performance and efficiency. For any business the ideal situation is to maximize its productivity, performance and operational capabilities at the same time, optimize the cost and resource consumption. On top of that, with the passage of time, the businesses keep expanding and growing, which make the management and operation more complex and sophisticated. Now a days’ in Dubai or anywhere else in UAE the businesses will have to be more efficient and productive in order to sustain growth in such a competitive environment. The business software, applications and systems help digitalizing the business processes, automate several steps and streamline communication and workflow. If all these tasks are done manually they would require a huge amount of resources and time which not only increase the cost but also delay the work and make things more sophisticated and difficult for the employees.
Another great benefit of using the software and digital systems is the capabilities of monitoring and capturing the data. With manual processes and paperwork it is very hard to process data and perform analysis but with the software or digital systems the reporting, problem solving, problem identification and data analysis have become a very simple and swift task. The software and application doesn’t only effect large-scale operations, in fact they can boost performance and efficiency from individual employee level to the overall performance of the entire business. There are so many different types of software a business uses such as HR & Payroll Software, ERP Systems, POS/Sales System, Inventory Management System, Internet Applications, Supply Chain Management Tools, Production Tools, etc. There are so many different tools and software that a business might need to operate properly. There so many different types and kinds of these software and digital solutions, however all can be classified in two major groups, the standalone software and the integrated software. It could be confusing to choose a solution from any class. In this blog we will discuss both the standalone and the integrated software to provide our audience a brief understanding of both to help them choose the best software type for their business.
What is a Standalone Software?
The simplest definition of standalone software is the software which can work at its own and doesn’t come in a bundle software or doesn’t need any help from any other software or computer process to run. There are further several more types of standalone software such as the software or apps that doesn’t require internet, software which are not part of a bundle package, a portable software/application, USB or media based software that doesn’t need to be installed on a computer, and a software that doesn’t require support from any other software or computer, are all standalone software. Traditionally the standalone software are installed on a local system or local network and businesses used such application to limit the access. Now a days the standalone concepts have evolved slightly, the modern day standalone software is the software or applications which is not linked to any other software, system, application or central information center of the enterprise.
What is Integrated Software?
The integrated software is not just a single software, in fact it is a collection of software packaged in a single bundle/suit or a modular based software application which can have several modules at a time and data flow and information sharing is superfast and possible among all or desired modules. Usually all the software are deployed in an organizational network with the aim to increase data sharing and information flow. Businesses need this to connect several functions and processes and to make all information available for everyone without requiring any format conversions or such problems. Usually integrated software used a single centralized information center, even if there is no unified central information center, each software’s data can synchronized and made available for the other instantly via several integration techniques and modes. Such software are usually hosted in a single network or interconnected networks. The software bundles such as ERP can have various tools and modules for different business functions and group of users is also an example of integrated software.
Standalone Software VS Integrated Software
Now that we got a full understanding of standalone software and integrated software, we can easily compare them on the bases of pros and cons for more clarity:
Pros of Standalone Software
- Cost-efficient and longer lifecycle
- Customized and tailor-made solution
- Perfectly match with business needs
- Offer better functionality and simpler operation
- Offer superior security
- Simple upgrade and scalability
Cons of Standalone Software
- Very limited scope of operation
- Businesses need multiple standalone software
- Integration is difficult, problematic and costly
- Manual data transfer and conversion is prone to errors
- Multiple solutions make daily tasks difficult
- Decrease overall productivity of the business
- Businesses will have to manage multiple vendors
- Multiple solutions and multiple vendors raise the overall cost
- Often work offline and in local network which limits the usability
Pros of Integrated Software
- Centralized information center and unified database
- Multiple software and tools can be acquired as bundle or suit
- Business can easily add more modules or add-on whenever needed
- Low cost of the overall business management solution
- Instant data sharing, faster operation and simpler interface
- Intuitive and unified interface increase employee performance
- Provide better monitoring and significantly improve management
- Seamless, automatic and error-free data integration, no manual work
- Instant access to information and functionality for all employees
- Efficient workflow aid day-to-day tasks and boost productivity
- Easy upgrade, scalability and cost efficient customization
- Share usually same technology which reduce maintenance and operational cost
Cons of the Integrated Software
- The biggest drawback is security, one compromised system can compromise the entire company data
- Businesses can stuck with one vendor which can result in disputes, problems and delays over the time
- Initial cost is high, the deployment requirements are complex need larger IT infrastructure
- Upgrade and customization may require changes in several modules and sections of the software
- High security requirements and complex network needs pose additional cost and expense
- Unified database means errors and mistakes can have larger impact across multiple functions
When a Business should use Standalone Software and Solutions?
The standalone software and applications are simple, intuitive, easy-to-manage and low cost. Businesses use standalone software and application when they need to improve a particular business process or exclusively designed software for a group of people who have demand to use a customized application. Another great advantage of the standalone applications is the simplicity, cost-efficiency and security. As the standalone apps are completely disconnected from any other software or enterprise solutions, the chances of security breaches are none. Even if the standalone software got compromised, it will have no impact on any other part of the IT infrastructure of the business. Usually such applications are used when the security conditions are not fully manageable. Let say a business is organizing an event or a conference, for that they can acquire a self-service registration portal or an interactive kiosk. Which will be placed in a public place, and people might be able to connect media storage devices and other stuff, which can be used by cyber criminals to compromise any system. In such scenarios the standalone software provide a greater protection.
It is easier and much more secure to extract the data from a standalone application manually and plug it in to the main information center or any other relevant software. Another best scenario for having a standalone software is when the business doesn’t want to link any tool with their internal network or central information center. Same is applicable when a business wants to process highly sensitive data within the organization but want to limit the access to only a few users. In such cases standalone software are good choice as they are not linked with the main network, and usually standalone apps are also offline, so they can provide great security. Even in cases if the main network is breached or compromised the sensitive data can still remain isolated and protected. However, when a business wants to integrate a software or its data with another software, the standalone software are not a good option as they don’t integrate well with other standalone or integrated software. Businesses will have to use middleware, which are small application use to bridge the integration and compatibility gaps, which also have additional cost and complications.
When a Business should use Integrated Software and Solutions?
There are several scenarios which compel a business to seriously think replacing all its standalone software with a single and unified integrated business management software solution. When businesses start growing, their requirements also start increasing, over the time they deploy various standalone software and tools at various places. Down the road a time comes when all these standalone software become entangled with each other and the integration could become impractical. On top of that the standalone software solutions are designed to be isolated, they inherently doesn’t support integration. That is when a business should seriously consider replacing all standalone and separate software solutions with a better integrated business management software solution. Another drawback of using standalone software or multiple software solutions is their impact on efficiency. Due to no or very low integration, the manual work is increased, the repetition, poor visibility among different business function could have devastating effects on the overall performance and efficiency of the employees in their day-to-day tasks.
Poor performance and efficiency not only cost a business time but it can also slow down the growth and a time comes when a business no longer able to maintain optimum productivity and performance to sustain growth. Businesses also face another big issue when using standalone and separate software solutions, which is that their data is stored in separate databases, which are isolated and built on different structures, which cause big time compatibility issues even when data is extracted from a system and uploaded to the another software manually. This could cause a lot of problem which can have serious financial consequences as well. For example, the data formats have to match which require conversion and manual labor. The data duplication issues are there which could have impact on the performance and productivity. Businesses usually do such format conversions manually which put extra workload on employees and make processes inefficient, time consuming and expensive.
The integrated software and business management solutions can avoid all these problems. No matter if you are a small business or a large enterprise the integrated software could be the best option to leverage automation and digitalization. Businesses management software is considered to be the backbone of any business. In present day in Dubai and all around the UAE the businesses have become more efficient and the competition in the market is rising day by day. If a business want to make sure they scale smoothly and obtain maximum performance, productivity and profitability, the integrated software are the only solution. The standalone software can’t support in such environments. Now a days the software development companies in Dubai, UAE like RSI Concepts can provide you a great integrated software and business management solution. Mostly the customized integrated software and commercial off-the-shelf software comes in modular structure. Let say if you only require accounting tools, you can only acquire that, later you can add customer relationship management software and tools, HR & Payroll tools, and many more one by one.
The integrated software are much more efficient and intuitive comparing to the standalone tools. In case of standalone software the employees will have to use multiple dashboards and UIs to perform multiple tasks, however, in integrated software the employees can access any data and perform any task utilizing in-built modules and a single intuitive dashboard. There is no additional integration problems and costs, there is no additional training requirements, and the business doesn’t need to deal with multiple vendors. In long term the ROI of integrated software solution is much higher than the standalone apps. For all business management solutions and system the integrated software is always a superior option. For small applications, which also doesn’t require integration and are for external users with limited scope the standalone software can work well.
See More: Why do Schools Need Queue Management?
Conclusion
In this blog we have discussed the standalone software and integrated software solutions in details. Each software category has its own advantages and drawbacks. The integrated software provide better operation, performance and more control and monitoring. The standalone software can offer customized functionalities and better security. Both are different from each other and can be used when the right need arise. For large-scale or core applications, the integrated software are the best solution as they can significantly improve workflow, data sharing and management across multiple business functions. The standalone software are usually used by a limited number of users and mostly required by a particular purpose or objective in mind. In order to achieve better performance, security and cost-efficiency the businesses can utilize both integrated software and the standalone software to establish a high-performance IT infrastructure. RSI Concepts is a leading software development company in Dubai, UAE . If you want to learn more about the subject or if you want our help to develop any type of software solution please feel free to contact us through our Contact Us page or leave a comment in the comment box below and we will get in touch with you soon.
Check out this: How to Set Goals for your Employees in Performance Management System?